If you have existing inventory and wish to pull it into FFL Tools, FFL Tools allows you to bring existing, non-Disposed firearms into FFL Tools using the Firearm Import feature.
If you have multiple shops and move large amounts of inventory from one retail location or warehouse to another, you may need to do an FFL Holder disposition of hundreds or even thousands of firearms. FFL Tools has two features to help facilitate these large transfers:
Anytime there is a small Shield Icon in FFL Tools, this is used to perform a verification of an FFL Holder's license status and information. The shield icon can be found in several places throughout the application and saves a significant amount of time, while ensuring that each FFL has been verified. When the shield is clicked while in a Disposition screen, a print dialog will be displayed so the FFL eZCheck results can be printed.
The Interactive Inventory report is a great time saver. It makes performing an inventory painless thereby making routing inventory reporting less of an ordeal. Simply get a scanner and scan the serial number bar codes on the firearms when in the Interactive Inventory screen. Audible alerts give feedback as to the success or failure to find a scanned serial number. Once complete, simply print out the report, sign and date it, and place it in your files.
All documents produced by FFL Tools are kept in a centralized location on the hard drive for later retrieval. If a 4473 Form is accidentally closed before printing it, or needs to call it up later, the File Browser is your friend. When the Browser button under the Tools tab is clicked, a form opens displaying a tree hierarchy of all FFL Tools generated output. Simply navigate through the tree to the form folder to retrieve the desired form. Once found, double click the entry to open that form.
FFL Tools shipped with integration to the Leo Enterprise Portal for performing FBI NICS Background Checks. Many states utilized this system for performing background checks however, multiple states have their own system. Over time we have written custom integrations to many state systems. If you are spending precious time with a phone to your ear calling in a background check, do yourself a favor and get an account to access the Background Check system applicable to your state of operations. A double click of the mouse will populate the online form, and a short time later you will be done with your background check. The desire of BATFE is for everyone to utilized the online system as it is much faster to use and requires less man power on their part. Let's face it, anytime a government agency attempts to reduce waste, we should support their efforts.
As electronic 4473s are processed, the status changes for those records. As the status for each records changes, the notification text is displayed on different buttons in the Tools tab section of FFL Tools to show the movement of the record in the system.
So let's say for instance that 3 customers fill out 4473 Forms and submit them for further processing. The 4473 Seller button will display notification text in the form of a number in a small circle. The background color of this notification text changes as the count increases. Then you process 2 of the submitted 4473s and one required a Background Check while the other did not because the customer had a Conceal Carry License. At this point notification text of a 1 in a circle should appear over the Disposition button and over the Background Check button. At this point you go into the Background Check because these two customers are riding with each other and you want to speed them on their way. You perform the background check on the customer requiring a background check and receive a proceed. You right click their record in the background check status grid and choose proceed. At this point the notification text of the Background Check button disappears and the notification text on the Disposition button changes to a 2.
These visual indicators help to keep you apprised of the status of 4473 Form processing within FFL Tools. This can be a life saver in many hectic scenarios where you are processing multiple customers at the same time.
With every handgun disposition, (and rifle disposition in Southern Border States) FFL Tools checks if a multiple firearm sales report needs to be generated. The algorithm uses the Days of Operation to determine the "5 business days" when generating the reports. If there are more than six firearms on a report, supplemental pages will be generated.
In some Combo Boxes (drop down list) there is an item labeled , If the item is selected then the Add dialog for that item is displayed. This allows new items to be added to the system without having to leave the form that is being used. Combo Boxes that have this feature are:
If you currently own or if you purchase a Perpetual License for FFL Tools and you need more than one 4473 processing workstations, you can easily add additional workstations with the purchase of additional copies of 4473 Seller. As your business grows, you can add additional capacity to process 4473s with minimal expense. Download your free trial here and you can complete your purchase within your copy of 4473 Seller.
If you currently own or if you purchase a Perpetual License for FFL Tools, you can easily add additional workstations for your customers to complete the 4473 application. Our 4473 Client Application is free to download and free to use on as many client work stations as you need.
The FFL Tools Professional Perpetual Plan allows you to choose the functionality you need. Remember, with the FFL Tools Subscription Plan, all Add-On Modules are included in you monthly subscription price. If you own a FFL Tools Perpetual License, you purchase the Add-On Modules you need directly from within FFL Tools.
The QuickBooks Integration Add-On Module streamlines your workflow when acquiring and disposing firearms. The integration provides the ability to create Bills, Invoices, and Sales Receipts in QuickBooks from within FFL Tools. Existing vendors, customers, and items in FFL Tools can be mapped to corresponding data in QuickBooks. When creating a Bill, Sales Receipt, or Invoice you can add non-firearm items.
Cost of the QuickBooks Integration Module is $200.00 with $40.00 yearly support and maintenance. Please read the documentation for the Quick Books Integration for more details.
The Complex Manufacturing Add-On Module has been designed to work for Creation and Assembly Manufacturing operations.
Cost of the Complex Manufacturing Add-On is $200 with $40.00 annual support and maintenance. Please read the documentation for the Complex Manufacturing for more details.
NFA support is directly integrated with other modules in FFL Tools. It was designed to create NFA Forms 2, 3, and 4. It includes an NFA Manager Module and NFA Boundbook.
Cost of the NFA Module is $100.00 with $20 yearly support and maintenance. Please read the FFL Tools Documentation on how the NFA Module is integrated with FFL Tools.
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Magnolia, TX 77354
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